Freedom of Information Act

The request is for EXISTING documents held in the Village of Yates City files. The Village is NOT required to create a document or report, nor does it require us to respond with an answer to a question.  Most requests will be processed within 5 days.  However, if the requests require coordination with outside contractors, research or are unusually large, the Village will request additional time to respond within the time period allowed by law.  Requests of a commercial nature are subject to different regulations which extends the response time permitted by law. 

BRIEF DESCRIPTION AND PURPOSE

The Village of Yates City is a unit of local government organized under the laws of the State of Illinois and governed by a Village President and Board of Trustees. The Village conducts municipal business, maintains public records, and provides local government services for the benefit of its residents and community. 

FUNCTIONAL SUBDIVISIONS

Block chart attached below

OPERATING BUDGET

The Village's total operating budget is adopted annually by the Village Board. Current year budget is $1,041,244.77. The Village's annual Appropriations Ordinance and Treasurer's Reports are available under Annual Appropriations and Financial Reports & Budgets and are available for inspection at Village Hall, and may be provided upon request pursuant to the Illinois Freedom of Information Act.

MUNICIPAL OFFICES

Village Hall

102 W Main Street

Yates City, IL  61572

Public Works

113 W Main Street

Yates City, IL  61572

EMPLOYEES

The Village employs a combination of full-time and part-time employees to carry out its municipal operations. Current number of employees:

Full Time Employees – 1

Part Time Employees – 7

GOVERNING BOARD

Elected

President

• Mark Hostetler

Village Trustees

• Tom Kinzer
• Ronald Smith
• Dave Mahr
• Matt Ehens
• Seth Lekies
• Vonda Brinker

ADMINISTRATIVE OFFICES

Appointed

Village Clerk

• Neely Carr

Village Treasurer

• Joy Mahr

Village Attorney

• Scott Brunton/Miller, Hall, & Triggs LLC 

Operations

Public Works

Police Department

• Police Chief: James Record, Sr.

REQUESTING INFORMATION OR PUBLIC RECORDS

Anyone who would like to request information or public records must submit their request in writing, in person, by mail or by telefax.  For convenience, a request form is available below. 

TYPES OF CATEGORIES OF RECORDS MAINTAINED BY THE VILLAGE PURSUANT TO THE ILLINOIS FOIA

Agreements

Annexations

Audits

Bank records

Bids

Budgets

Contracts

Deeds

Employee/payroll 

Easements

Insurance

Invoices

Licenses/permits

Maps

Minutes-all boards and commissions

Motor Fuel Tax

Ordinances/resolutions

Plats

Petitions

Proclamations

Publications

Receipts

Utilities

• The above list of records is to be considered a representative example of records maintained by the Village and are not meant to be all inclusive or limited to what are noted.
• The Village of Yates City affirms to follow the compliance requirements of the Act. However, the Act is not intended to require that the Village interpret or advise requestors as to the meaning or significance of any public record.  The Act does not unreasonably require the Village to create a record that does not exist.
• The Village of Yates City municipal code is available for public review. The code contains all ordinances which have been codified.

FOIA OFFICERS

Neely Carr, Village Clerk

Joy Mahr, Village Treasurer

ADDRESS FOR REQUESTS

Village of Yates City

102 W Main Street

Yates City, IL  61572

Telephone: (309) 358-1694

FEE SCHEDULE

The fee for records is as follows:

Black and white copies (legal or letter), no charge for first 50 pages, $0.15 per page thereafter.

Certification:  $1.00

Maps:  $5.00

Mailing:  Cost of Postage

All fees must be paid prior to the release of records.  All fees must be paid in cash by cashier’s or certified check or by money order prior to copying, certification and/or mailing any public record.